At Leafcloud we care a great deal about your privacy and personal
data. When you decide to use our services we want to make sure we are
all clear on how Leafcloud handles your personal data.
On this page you will find information about:
Feel free to contact us if anything about this statement is unclear.
Leafcloud B.V. (referred to as “Leafcloud” and “we”) is a Dutch organisation based in the Netherlands. At Leafcloud, we are committed to being transparent about how we collect and use your personal data and to protect the privacy of all users.
When you use any of the Leafcloud cloud services or visit the Leafcloud websites, we collect information (personal data) about you (e.g. via forms) to provide our products and services, in a fair and lawful manner. This means that Leafcloud will collect and process personal data in accordance with applicable laws. This privacy statement is intended to inform you about the way we process your personal data.
This privacy statement may be modified from time to time. Please check this page regularly for any changes.
We process your personal data in order to provide you with the services you request. This includes (but isn’t limited to):
Our processing activities rely on a number of legal grounds. We use your data to facilitate our business relations, pursue our legitimate business interests, and to comply with our financial regulatory and other legal obligations.
Leafcloud collects and processes personal data that you provide directly through forms on our websites and applications. The personal data that you provide directly to us will be apparent from the context in which you provide the data. This may include:
Leafcloud also collects and processes personal data that is automatically collected through our websites and applications. This may include:
Leafcloud may share certain data about you with a supplier or contractor organization supplying services which require the use and/or creation of your data for the purposes described in this privacy statement and in accordance with applicable laws. In these limited situations, selected third parties may access your data. Before sharing any information with any third party, we will ensure that all third party recipients are bound to strict standards of compliance.
Leafcloud does not sell or trade your data to any third party. However, we may be obliged to share certain data with third parties, such as government authorities, in accordance with applicable laws. It may also be necessary for Leafcloud to share your data so as to protect the legal rights of Leafcloud, again in accordance with applicable laws.
Leafcloud will retain your data for as long as you have a Leafcloud account. After closing your account, or if you don’t have a Leafcloud account, Leafcloud will only retain your personal data if there is legal obligation to do so (e.g. financial records). Leafcloud may also retain your data if there is a ‘business need’ to keep the your data (e.g. audit logs to ensure security). Without prejudice to local legislation, your data will be kept for a maximum of 3 years (i.e. 1095 days). This means that storage periods in local legislation are taken into account and complied with.
To ensure your data is kept safe Leafcloud keeps regular backups of our data. These may include your personal data. Because it is impossible for us to remove selections of data from backups your data may remain in these backups after the retention period has expired. However, backups are removed after at most 3 months and data from them is only ever restored in emergency situations (e.g. Marvin accidentally deleting our production database during spring cleaning). If your deleted personal data is ever restored as part of a backup we will strive to delete that data.
Leafcloud uses a number of technical, physical and organizational security measures to assure the integrity, confidentiality and availability of your data. Leafcloud has implemented security technologies and procedures to protect the data we store about you from unauthorized access, improper use, alteration, unlawful or accidental destruction and accidental loss. We continue to improve our security procedures as new technology becomes available. Access to your data is limited. Leafcloud data processors and employees only have access to the data needed to fulfill their responsibilities and are obliged to respect your privacy and handle your data with care. Leafcloud ensures adequate security to protect manual and electronic processing of your data and prevent its misuse, all in accordance with applicable local legal requirements. Leafcloud also ensures that third parties and affiliates processing your data on Leafcloud’s behalf, will observe similarly adequate security measures again in accordance with applicable local legal requirements.
You have an important role to play in assisting Leafcloud in keeping your data secure. You should use a unique password for Leafcloud, keep it confidential at all times, and only use your Leafcloud credentials on Leafcloud services.
You have the right to access the data that Leafcloud holds regarding you. You have the right to request Leafcloud to correct your data. Correction also implies supplementing, deletion, blocking or ensuring in another way that your data will no longer be processed. Leafcloud only has an obligation to correct your data when the data is factually inaccurate, incomplete or irrelevant to the purpose for which Leafcloud processes the data.
You can contact us to exercise your access and correction rights. Leafcloud will process your requests and rectify errors in a timely manner.
Feel free to contact us if you have any questions regarding your personal data. You can also contact us with requests to exercise your rights under European data protection law. Such rights include the rights to access, rectification, erasure, restriction of processing, data portability and object.
If you have any requests, questions or complaints with regard to your personal data please contact us.